Instructor Responsibilities for Content Changes

SME/Instructor Responsibility for Course Content and Records Management

EHS Training is responsible for tracking and archiving all training content and all revisions to this content as official records per DOE Administrative Records Schedule. This applies to all training content (Instructor-led, e-learning, practicals).

Your role as the SME/Instructor/Content Owner is to alert EHS Training when you make changes to content. We have a process for archiving and tracking all content and all changes to content. To do this we need to know what changes you made, so we can compare these to the basis (original) content. sWe need to officially track and version all “Major changes”

Purpose: Aside from this being a DOE requirement, the best way to think of this is to think of it from a legal standpoint. If the legal department asks for a copy of a training course that person x completed in 2003, EHS training needs to supply that content. We do this by archiving all content so that we can request the content (on demand).

You must report all "Major" changes to course content so that we can manage this and archive the records. Submit changes using this form: https://training.lbl.gov/pages/CourseChanged.html

Major change: Examples of major changes include:

Changing a course goal or objective
Revising a course
Adding/removing a course goal or objective
Changing the assessment activities or quiz questions
Moving from instructor-led to e-learning
Revising content because underlying program requirements or regulatory requirements have changed
Changing who is required to complete a training
Changing the way you teach the course (adding examples, or changing the instructional method for how it is taught)

If you have any questions, contact us for guidance and support ([email protected]).

Minor change: Examples of minor changes are:

Changing the order of slides in a power point deck
Adding a new image to improve the quality of instruction
Design elements (style changes or re-arranging on-screen layout)
Editing language to improve quality/clarity Simply changing a picture, or rearranging slide content is not a minor change. Creating more modules from the same content would constitute a minor change (goals, objectives, or delivery has not changed significantly).

If you make a major change to a course, please submit this to us immediately https://training.lbl.gov/pages/CourseChanged.html

James Basore
EHS Training Manager